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Overview
As a user of the IT Audit Machine, the My Forms screen is the screen from which most of your work will be managed. From here you will be able to access the forms which need to be filled out with your organization's information to document compliance.
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Expanding Forms and Folders
To access a particular form, you will need to expose the action icons for that form. If the form is not in a folder you simply need to click on the form and the action icons associated with that form will be displayed. If the form is contained in a folder you will first need to click on the folder name to expose the forms which are contained within it and then click on the form with which you would like to interact to expose the icons.
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Searching for Forms
As more forms are added to your entity, it can be easy to lose track of where various forms are kept. Instead of clicking through the various folders searching for a form, you can use the provided search capability to facilitate quickly finding the form you need.
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The search tool includes two options for searching, one for simply searching the titles of the forms and a more in-depth option for searching within the elements of the forms for the terms. It also provides a power search and replace capability which allows for quickly updating or replacing data in your forms.
Searching by Form Title
Searching by Form Title is the simplest method of searching for a particular form. Simply enter the text for which you want to search and click the Go button.
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Searching by Form Elements
Searching by Form Elements is very similar to Searching by Form Name, however instead of searching the titles of the forms, the tool will search within the forms to find any matches and display the resulting forms. Unlike the Name search, the results will not highlight the search term in the results.
Searching and Replacing Data
The Search and Replace capability takes the Search Tool to the next level by allowing you to quickly find and replace data within your forms without needing to open each form independently, update the relevant data, and then save and close the form again. Instead you can select the form which contains the data you want to replace, enter the value to find in the search field, the value to replace it with and click Go.
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Working with Expanded Forms
Once a form has been expanded by clicking on it, two icons are exposed, View and Entries.
Editing Form Data (View Icon)
The View icon for Form data looks like a pair of glasses and gives you access to the Form itself and the data it contains. It can be used to add or edit the data in the form. See the Form Data Entry section of this guide for detailed information on editing data in a form.
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Viewing Entry Information (Entries Icon)
The Entries icon for Form Entries looks like a cube and gives you access to the Entries which have been created for the related form. It can be use to access the list of available entries and from there view the data and statistics on a particular entry. See the Form Entries section of this guide for detailed information on viewing entries.
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Control Group Tiles
Some forms contain fields which have been grouped together into Control Groups. When those exist in a form, color coded tiles will be displayed in a heat map underneath the form when expanded representing each Control Group. The color of the tiles will represent the calculated state of the item based on the maturity, status and value of the control group.
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In this section we explored the My Forms page and its capabilities and the other data you can access from it. In the next section we’ll look closer at Form Data Entry and how you can enter and edit data on a form.
[Previous Topic ← User Guide Overview My Dashboard ] | [Next Topic → Form Data Entry]
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